Solution - Accounting Software to ERP System

Has your Business outgrown its management solution? Small and midsized businesses (SMBs) are moving away from accounting solutions towards enterprise resource planning (ERP) systems, particularly SAP Business One ERP. While accounting software works well for startups, a growing business needs ERP’s broader and deeper capabilities. This page highlights the advantages SMBs enjoy when they replace accounting /business management software solution with SAP Business One System.

5 Warning Signs Of A Growing Business That’s Outgrown Its Legacy Software

With large, well-known enterprises on one end of the competitive landscape and rising startups emerging on the other, growing businesses face an interesting dilemma.

Every single competitor is working to deliver the best products, 24 x 7 services, and responsive customer experiences. But at a time when time, capital, and resources are extraordinarily tight, growing companies need to make a permanent shift in their ERP strategy to address evolving needs and fuel sustainable growth. Take, for example, this research finding from IDC. Although revenue growth is understandably a top priority for 41% of surveyed small and medium-size businesses, 35.4% identified legacy applications and custom code as top barriers to meeting that goal. Growing businesses should watch out for any of the five warning signs.

Massive data left unused
Disconnected user experiences
Delayed actions and process bottlenecks
Inflexibility to scale operations up or down on demand
Decisions that routinely lead to less-than-optimal outcomes

SAP Business One ERP System vs. Accounting Software

With over 85,000 customers and one million users, SAP Business One ERP is the top choice among growing businesses that need more than accounting software’s limited functionality.

With SAP Business One ERP, SMBs can serve their customers and run their businesses in ways that aren’t possible with smaller packages – like with complete, integrated functionality in across all departments in the business ensuring single source of truth while eliminating duplication, errors, delays and time consuming reconciliations.

With SAP Business One ERP, you can operate faster and more efficiently at scale because your business information is immediately accessible and secured for company-wide use.

Challenges

There’s a massive gap between the operational needs of growing businesses and what accounting software delivers especially lacking functionality in three critical areas:

Information is scattered across several applications and has no central location to perform data analysis. The result is that data must be manually re-entered into each application, leading to errors and reducing employee productivity. Integrations beyond the core applications are weak or nonexistent. Organizations must manually import and export data when integrating with other must-have applications.

Unlike accounting software, ERP systems easily account for product batches, multi-warehouse approaches, FIFO support, and various product costing measures (e.g., average and standard cost). Small businesses need to continually update innovative add-ons to keep pace with larger competitors. Even when accounting software can provide the required functionality, growth is stunted by poor system performance. When a business reaches ten users or must input a lot of data, performance slows to a crawl, leaving users unable to complete core processes and reporting on time.

Too many SMBs waste significant time and resources manually gathering data for reports because it’s challenging to access and manipulate data. Accounting software only delivers basic reporting functionality suited to average users. But customers, suppliers, and regulators often want unique reporting readily available in SAP Business One, including Crystal Reports, richly formatted reports, and dynamic reporting from virtually any data source.

Growth

As your business grows, you’ll inevitably discover the shortcomings of an accounting software. While it’s a great solution for starting a business, growth means you must move beyond accounting software to business management software.

Over 80 percent of our SAP Business One customers migrated from accounting software. Four signs told them it was time for ERP:

Manual data entry was increasing error rates
Lack of integration between software and other applications had created inefficient workflows
It was difficult to maintain visibility into growing inventory
Poor system performance was hurting employee productivity

Former users stated that the negative impact on customers was the ultimate reason for switching to ERP. When customers deal with incorrect orders, late shipments, and overall dissatisfaction, revenue falls and your brand is damaged. So, when the complexity and scale of your operations outpace the accounting software ability to handle them, it’s time to consider business management software over basic accounting software.

Why is SAP Business One Right for your ERP needs?

SAP Business One is the best selling ERP software system in Kenya and trusted by over 85,000 customers and one million users. The ERP system provides clear visibility into your entire business and complete control over every aspect of your operations.

Explore ERP System Overview

Outgrown your existing system, find out why you should upgrade to an ERP System

Explore ERP System vs Accounting Software