Addons - SAP Business One (B1) | ERP Software System

This is an add-on that offers the functionality of posting post-dated cheques within the system without affecting the debtor’s account and alerting the finance user once the cheque matures for purposes of banking and easily updating the debtor’s account. This includes reconciliation by allocating the cheques to invoices.

Allows upload of multiple withholding certificates downloaded from the KRA website. Users can allocate the withheld tax to the customer invoice or post it on account to the customer ledger.

Enables creation of multiple production orders in one step, especially for items that share common raw materials input. User can consolidate transfer requests/material requests from the multiple production orders into one transfer request. Shared materials are consolidated in the request. User can report material issues (issue for production) and finished goods receipts (report completion) in a single step. Allocation of shared raw materials as per the Bill of material ratios. Allows closure of multiple production orders.

Tracking and reporting for imports at the various stages of the import. Details of documentation, import duty status, payment status, estimated dates of departure, arrival, etc. Also automates the estimation of landed costs to ensure accuracy.

Adds on to the SAP pick and pack manager functionality. Enables one to calculate gross weight of orders/reserve invoices on pick and pack manager before creation of the picklist. Links with the vehicle master for allocation of vehicle on the picklist.

For organisations who give finance discount for invoices, this addon works by creating an item credit note referencing the invoice, the items are marked as “Without Quantity Posting” and a discount on the document lines.

Done for organisations whose sales items have different credit days. Items are booked on the same order and delivery note generated for the picked items. From the delivery note, a user can create multiple invoices as per the credit days of the items therein. Also for order having multiple items, where some items are not billed on the same invoice. This addon helps separate the billable items into the various categories on the invoice.

Supports creation of complex product promotion offers/schemes. Example, give 10 free items for every 100 items purchase, stepped discount, discount on assorted products i.e. for an assortment of products totalling a certain quantity, a discount is given.

For items that are batch managed, it enables auto selection of the batches based on the first expiry first out mechanism. Addon traverses the document and selects the batches for all the items on the document in one operation.

Used to record VAT expenses for free items on invoices, for instance donations, free samples, sales goods for internal consumption, etc.  The VAT applicable in this transactions is calculated based on the cost of the free items. The total expense incurred for such transactions is the VAT amount in addition to the cost of the stock.

Used to award loyalty point to customer based on customer buying volumes and customer patterns. Loyalty points can be redeemed in form of cash or products.

In Pharma industry, there will be a need to convert normal items to samples and samples back to normal sellable items.

Items that were initially received into stock as samples are converted to Normal so that they can be sold to customers.

Items that were initially received into stock as normal are converted to samples so that they can be used as samples.

The item conversion addon makes this process easier for the user. The user makes entries on one screen and the system performs the conversion.

Enables sending of customer statements from SAP automatically via email to certain customer, group of customers, or customers with a certain characteristic. It can be set to automatically send at a particular date & time or can be manually triggered.

Allows the Quality Assurance team to maintain quality control details of each goods receipt in order to establish whether a specific batch meets pre-established standards.

The quality check personnel can recommend the following actions on the addon;

• Quantity to be released to saleable stocks
• Quantity to be released to other warehouses

The addon links the Opportunities to Projects and tracks documentation such as BoQs, Budget Requisitions, Stock Transfers, Cash Orders, Consumption and Invoices that have been raised for the projects.

• Links the opportunity to a project using the Opportunity ID
• Automatically creates a warehouse for each project created.
• Presents the project documentation in different tabs making it easy to navigate through the various document tabs.

This integration uses a concept of linked servers/databases. The weighbridge server is linked to the SAP server and queries written to fetch data from the weighbridge data and make it accessible on SAP via a query. By punching a weighbridge ticket number on SAP, other details from the weighbridge database can be fetched into SAP such as the tare weight, gross weight, net weight, vehicle number, driver, etc.

The addon has some predefined quality metrics for products. Based on the quality results keyed in, the addon calculates a price for the product purchase.

Once a certain document is created in SAP, the addon enables auto-sending of predefined SMS to the person identified on the document.

Used to report in near-realtime to Uganda Revenue Authority sales transactions from SAP.

Addon used to manage clearing agents workflow including file opening, offloading orders, weighbridge orders, warehouse receiving note, loading order and exit order.

This addon covers several aspects of fleet management:-

• Fleet Master Data : includes vehicle master, driver master and insurance/compliance master.
• Driver management : driver master, a drive evaluation to manage driver performance.
• Insurance/Compliance Master : Information of insurance, speed governors, inspection, Sacco permits and county permits This enables management to get reminders and alerts of all the licenses about to expire.
• Tyre management : Contains information of all tyres i.e. tyre master, tyre movement, tyre re-tread records and tyre inspection. Reports on the tyre movement and costs can be derived as well.
• Service module : Contain job cards for all vehicles. Through this job cards information of costs incurred by vehicles can be derived. Tracking of broken-down assets can done through this and establishing of the available and unavailable vehicles.

Used to manage common processes in plastic production. Maintain master data common in plastics such as machine cycle times, rejection reasons and downtime reasons.

Provides a series of documents on a customized screen that can be used to post SAP documents. Some of the transactions are sales quotation, sales orders, AR invoice, AR credit note, goods issue, goods receipt, inventory transfer and inventory transfer request.

Used to manage packaging production process from confirmation of order, booking of paper, creating a job ticket, scheduling jobs and raw material requisitions.  Also used to estimate the selling price of an item by taking into consideration the paper quantities required, wastage allowance, paper specifications, manufacturing costs, freight charges and a gross profit margin percentage.

Used to capture production details of steel bars production process. Data pertaining to scrap details and consumables, furnace operations and rolling mill operations are captured on the forms.